Executive Assistant to the CEO & Registrar

The College of Registered Nurses of Alberta (CRNA) is a regulatory college under the Health Professions Act (HPA). Our vision is excellence in nursing regulation for the health of all Albertans. Our objective is people-first, and we are committed to attracting the best people, engaging and developing a workforce that embodies our values of integrity, respect, accountability and professionalism. The CRNA is committed to meeting and exceeding its legislative responsibilities by using a Right-touch regulatory approach.

Role Overview

At the CRNA, we are committed to regulatory excellence and safeguarding the public interest. As part of this commitment, and with our current incumbent relocating internationally, we are seeking an Executive Assistant to the CEO & Registrar to provide high-level administrative and coordination support to the executive office.

This position plays a vital role in managing executive correspondence, scheduling, and priorities while coordinating with health system partners across the province and nationally. Reporting to the CEO & Registrar, the Executive Assistant will orchestrate complex schedules, maintain governance-ready documentation, and ensure timely, professional interactions with internal teams and external partners.

Management of Executive Inbox, Actions and Calendar

Analyze, prioritize and triage all incoming correspondence to the CEO and executive office, ensuring timely and professional handling.
Manage the CEO's calendar and action list, proactively resolving conflicts, balancing commitments and identifying risks early.
Anticipate needs and adjust meetings, timelines and priorities in response to changing conditions.

Coordination and Documentation of Executive Projects and Meetings

Support the CEO on projects and partner communication, drafting reports and presentations as needed.
Provide full-cycle support for senior leadership team meetings including the preparation of agendas, meeting notes, documentation of action items and tracking as well as coordinating guest invitations and other meeting logistics.
Facilitate additional full-cycle meeting coordination for organizational and partner gatherings, including agendas, materials, minutes and action tracking.
Prepare administrative documents including correspondence on behalf of the CEO, expense claims, quarterly expense reporting, oversight of the monitoring of executive office contracts and maintain department records to audit standards.

Administration of Executive Expenses and Records Stewardship

Maintain executive records with version control and retention schedules to support governance and regulatory requirements.
Draft and monitor the executive office budget; prepare expense reporting for the CEO and Council Chair.
Support internal controls and audit readiness for the executive office.

Liaison for Travel, Governance Support and External Partnerships

Coordinate domestic and international travel for the CEO, executive team and Council members.
Collaborate with the Governance team for Council and committee meeting preparation and provide backup governance support.
Engage external health system partners including the Ministry of Health Alberta, Alberta Health Services, Covenant Health, post-secondary institutions and regulatory counterparts, to coordinate information flow and respond to time-sensitive requests.

Education

Two-year post-secondary diploma or certificate in administration, business or a related field.

Experience

Minimum seven years of experience in executive support or senior administrative roles, with at least three years of recent experience supporting C-suite executives or senior leadership.

Skills and Competencies

Executive Coordination: Strong calendar management, inbox triage, action tracking and priority setting with the ability to anticipate needs and resolve conflicts.
Communication and Collaboration: Excellent written and verbal communication skills with tact, diplomacy and relationship-building ability across internal teams and external partners.
Confidentiality: Handles sensitive information with discretion and sound judgment, maintaining appropriate access and secure protocols.
Records and Budget Administration: Experience with document and records management, expense tracking and budget monitoring to audit standards.
Meeting and Governance Support: Skilled in full-cycle meeting coordination including agendas, materials, minutes and action follow up. Experience supporting governance processes is an asset.
Technical Proficiency: Proficient with MS 365 (Teams, SharePoint, Outlook, Word, Excel, PowerPoint), Adobe Acrobat and accounting software (SAGE or similar).
Adaptability and Judgment: Navigates shifting priorities, exercises sound judgment and maintains composure under time pressure.
Self-Starter and Initiative: Independent thinker who resolves issues proactively, prevents duplication of work and seeks solutions on behalf of the CEO.

An ongoing full-time employment opportunity.
Competitive salary with a comprehensive health and dental benefits package, including resources to support mental health and financial wellness.   
Annual health spending account (HSA) and wellness spending account (WSA) to support ongoing learning, health, wellness and family services.
Defined benefit pension plan.
Flexible, hybrid work environment with a 7.25-hour workday, Monday through Friday.
12 general holidays, plus an annual holiday break in December.   
Earned vacation days, starting at a rate equivalent to 15 days per year.

Apply Now

Submit your resume and cover letter by Jan. 23, 2026, quoting file 35101-05 to crnacareers@nurses.ab.ca.

We appreciate your interest in joining CRNA and thank all applicants in advance.

Only those selected for an interview will be contacted.